On June 1, 1998, President Clinton issued an executive memo . Writing Guide for Public Documents | January 10, 2012. C. The Plain Writing Act of 2010 requires federal agencies to use plain language when communicating with the public. We hope you enjoy this post. The title of this presentation is Using Plain Writing at CMS, meeting the Requirements of the Plain Writing Act of 2010. The purpose of the act is " to improve the effectiveness and accountability of Federal agencies to the public by promoting clear Government communication that the public can understand and use." The Act calls for plain writing that is clear, concise, well-organized, and consistent with other best practices appropriate to the subject or field and intended audience. Unlike Section 508, however, there is no penalty if we fail to uphold it. The Plain Writing Act of 2010 [PDF, 153KB] requires federal agencies to write "clear Government communication that the public can understand and use." We at the U.S. Department of Education are committed to writing documents in plain language using the Federal Plain Language Guidelines.. While the Act does not cover regulations, three separate Executive Orders emphasize the need for plain language: E.O. Plain Language Day is celebrated on 13 October each year. Use the passive voice only in rare cases. If you have trouble understanding any documents or material on our websites, please contact PlainLanguage@hhs.gov. If writing for an educated or specialized audience, still target a reading level several steps below the audience's formal education level. HHS - U.S. Department of Health and Human Services. The Plain Writing Act of 2010 . CMS Tone of Voice Checklist: This checklist is a series of questions a writer should This comprehensive plain language writing guide includes a definition, when to use it, tips for using it, and 10 examples of how to write in plain language.. President Barack Obama signed the Plain Writing Act of 2010 (H.R. AHRQ is committed to using plain language and complying with Federal Plain Language Guidelines in all new documents written for the public, other government entities, and its workers. Use pronouns when you can. OPM Plain Writing Plan 1 About This Document The Plain Writing Act of 2010 requires agencies to write documents for the public that are easy tounderstand and use: "The term 'plain writing' means writing that is clear, concise, well organized, and follows other best practices appropriate to the subject or field and intended Limit each paragraph to one idea and keep it short. Those include: MailChimp's Content Style Guide, Harvard University Style Guidelines & Best Practices, 18F's Content Guide, Federal Plain Language Guidelines, and City of Boston Writing Guide. APA Formatting and Style Guide (7th Edition) General Format; In-Text Citations: The Basics; In-Text . SAMHSA is committed to writing new documents in plain language as of October 2011, using the Federal Plain Language Guidelines. Download. Further, everything you write in your official capacity needs to comply with the Plain Writing Act as directed by DoDI 5025.13. The main guidelines to ensure readability are: Aim at an 8 th grade reading level if targeting a broad audience. Download. If you have trouble understanding any of our information, we want to know. 2020 HHS Plain Writing Contacts. It helps us write for people who read at all levels of time, interest, education and . For this reason, many writersand readersprefer plain style, which emphasizes the readers' needs. The first rule of plain language is: write for your audience. 946/Public Law 111-274) on October 13, 2010. . Plain writing is the law.Here are four tips from the Federal Plain Language Guidelines to get you started with writing for plain language:. 12866, E.O. The Plain Writing Act of 2010 was signed into law on October 13, 2010. 7 Plain Writing Basics: These tips help keep writing direct and focused on the user. No writer can clarify for the reader what is not clear to the writer in . This article considers best practices for writing articles in science, technology, and policy, focusing on writing for international scholarly journals in nuclear security. At FDA, we are working to create letters, reports, web pages, and other public documents using Plain Language Principles to ensure plain, clear writing. Web Writing Style Guide: This guide includes tips for writing meaningful and user focused content like writing links, headlines, and content that's easy to scan. Plain Language at NIH. The Plain Writing Act of 2010 defines plain language as: Writing that is clear, concise, well-organized, and follows other best practices appropriate to the subject or field and intended audience. The public is invited to comment by emailing eFAM: EFAM@state.gov 2021 Plain Writing Act Compliance Report [154 KB] | 2020 Report Card | The Plain Writing Act | Federal Report Card | Plain Writing Tips | Plain Writing Examples [] We're committed to writing so you can understand.

We, at FDA, are committed to writing new documents in plain language using the Federal Plain Language Guidelines. Expand all acronyms on their first use. The Office of Management and Budget (OMB) issued final guidance to implement the law on April 13, 2011. USAID strongly embraces the principles of transparency and openness expressed in the Plain Writing Act. Avoid using double negatives. Use ragged right margins where possible, rather than centering or justifying your text. Examples Plain language is information that readers can understand the first time they read it and use easily. What CDC Is Doing to Use Plain Writing Plain writing is indispensable to achieving the President's Open Government goals and improving . The Plain Writing Act of 2010. The Plain Writing Act of 2010 external icon requires federal agencies to train staff to use plain language when they communicate with the public. Army Regulation (AR) 25-50 and Federal Plain Language Guidelines identify the standards of Army writing for readers. A . This clear writing approach is ideal for public sector employees who write to and for King County taxpayers, ratepayers and other clients and customers. Stick to your topic. Download View . Office. Use pronouns when you can. Use headings, bold type, and other "signposts"to guide readers through your page Map your page with graphics (like lines or dividers) Organize with tables, bulleted lists, or . We are dedicated to . Web Writing Style Guide: This guide includes tips for writing meaningful and user focused content like writing links, headlines, and content that's easy to scan. The Federal Plain Language Guidelines external icon The Plain Language Action and Information Network (PLAIN) is a community of federal employees dedicated to the idea . The FDIC is responsible for ensuring that agency personnel prepare documents intended for the public according to plain writing guidelines. 13563.. Writing in Plain Style Writing for a broad audience can be difficult, especially if the goal is to explain tasks or new information. For a full definition of "covered documents," go to Section 3(2) of the Plain Writing Act. In accordance with the Plain Writing Act of 2010 and DoD Instruction 5025.13, the DoD is committed to using plain language in its documents . We track document scores and use them to The main advantages of plain English are: it is faster to write; These are great resources for additional reading on the topic. Plain writing is now the law - PDF, not just a recommendation or preference. Speaking of credit: Several other writing guides inspired this one. Writing Tips V2016.1 Page 1 of 4 GUIDE TO WRITING IN PLAIN LANGUAGE WHAT IS LITERACY? We need your help to comply with The Plain Writing Act! Plain Writing Guidelines For additional resources go to this tool's landing page Instructions As an acquisition professional and leader, it is important that you write clearly and effectively. The Office of Directives Management is responsible for Plain Writing Program initiatives of the Department of State. Coronavirus COVID-19 words and terms explained in plain English. Even though the Plain Writing Act of 2010 and M-11-15 (OMB's Final Guidance on Implementing the Act)don't cover regulations, three separate Executive Orders do: E.O. The Plain Writing Act of 2010 was signed into law on October 13, 2010. Use the following Its two main audiences are technical communication educators/researchers and internationals wishing to publish their work in English-medium scholarly journals. Federal Plain Language Guidelines. . So what is plain English? Unfortunately, not all principles of plain language are available when drafting a Federal . Clarity of expression comes most of all from a clear understanding of the topic or theme you are writing about. In the face of coronavirus disease 2019 (COVID-19) pandemic, VA is committed to ensuring continuity of mission critical and essential services, while playing a key leadership role in the Nation's overall response and recovery efforts. Examples and Observations "Plain English, it turns out, is the product of craft: an understanding of the reader's needs, the translation of alienating jargon, establishing an easy pace that readers can follow. 12988, and E.O. Write in a conversational tone. The Department has established a plain writing website that includes an overview of the law and its requirements, documents that are covered, and timeframes associated with compliance with . Plain language is clear, concise, organized, and appropriate for the intended audience. The Index references the Federal Plain Language Guidelines and expands the items we consider for clear communication. Requiring federal agencies to use "clear Government communication that the public can understand and use" will also promote the goals of the Administration's Open Government Initiative. January 10, 2012 | Writing Guide for Public Documents . The Plain Writing Act of 2010 requires all federal agencies to write plainly when they communicate with the public, and CDC takes many steps to use plain writing. Write for your reader, not yourself. Plain Writing Guidelines For additional resources go to this tool's landing page Instructions As an acquisition professional and leader, it is important that you write clearly and effectively. Plain language is not unprofessional writing or a method of "dumbing down" or "talking down" to the reader. We strongly encourage all agencies to write regulations in plain language. The U.S. Government has embraced plain language, and government agencies are revising written materials and websites to comply with plain language standards. Category: Plain English resources; Recommendations Related publications. Plain Language.gov - Federal government writing resources; Federal guidance for the Plain Talk Writing Act of 2010 . A 12 th grade reading level is often a good target to make text easy for readers with . Complying with these guidelines when producing content helps the public better understand and use the information agencies publish on their websites and in print publications. Breaking Up Is Easy to Do. Plain language guidelines Official writing guidelines for understanding your audience, being clear and concise, and testing your content. We must use plain language in any document that - is necessary for obtaining any federal government benefit or service or filing taxes provides information about any federal government benefit or service, or explains to the public how to comply with a requirement that the . Plain writing is effective communication that conveys a clear message to an audience. Staff use the Index to score documents on a scale of zero to 100. The purpose of the act is "to improve the effectiveness and accountability of federal agencies to the public by promoting clear government communication that the public can understand and use." This law changed how the government . Language allows us to communicate our ideas and thoughts to others. in a language investors can understand: plain English. 13563. Plain language (or plain English) is an approach to writing that concentrates on the needs of your readers. Be punchy. Write in plain language. Write in plain language. Write for your reader, not yourself.

Let Us Know How We're Doing. The Plain Writing Act of 2010 (PDF) requires federal agencies to write "clear Government communication that the public can understand and use." The Justice Department is using the Federal Plain Language Guidelines in writing any new or substantially revised document that: provides information about any of our services or benefits;

Avoid the third person when the second person works.

We follow plain language guidelines when creating materials that: Provide information to help consumers make financial choices to meet their own life goals. The Department is committed to communicating with the public in plain language. For task-oriented information, try to limit your sentences to about 20 words; for conceptual information, about 25 words. Plain Language Act. In other words, we will be held accountable. Everything you write in your official capacity needs to comply with the Plain Writing Act as directed by DoDI 5025.13. Expand all acronyms on their first use. The Plain Writing Act of 2010 was signed on October 13, 2010. It encourages writers and. Regulations are addressed in Executive Orders. Plain Language Resources. On October 13, 2010, President Obama signed the Plain Writing Act into law. The Plain Writing Act of 2010 requires federal agencies to write "clear Government communication that the public can understand and use." The Department of Veterans Affairs (VA) is committed to writing new documents in plain language by October 2011, using the Federal Plain Language Guidelines and following the Office of Management and Budget's . A-. You can help us to meet our plain language goals by letting us know when we fall short. Dr. Ekaterini Malliou.

Plain language is clear communication that the public can easily understand and use. State your major point (s) first before going into details. Specifies who you are addressing in the sentence Concise Sentences and Paragraphs The average sentence length should be approximately 15 to 20 words The average paragraph should have one topic sentence and develop one idea Start with the main idea, then cover exceptions and conditions Simplify Complex Information The Plain Writing Act of 2010 requires federal agencies to write "clear Government communication that the public can understand and use.". This helps all users and is essential for some. Web Content Accessibility Guidelines success criteria: 3.1.5 Reading level - level AAA. Think About Your Audience: One of the most popular plain language myths is that you have to "dumb down" your content so that everyone everywhere can read it. Name. The Plain Writing Act of 2010 requires agencies to write documents for the public that are easy to understand and use. 12866, E.O. Write in active voice. These new website pages apply the task-focused approach and Plain Writing guidelines to encourage skimming, scanning, and selecting. Under the Act, the Bureau must make best efforts . The Plain Writing Act requires agencies to use plain writing in every paper or electronic letter, publication, form, notice, or instruction, except regulations. Our information is relevant to many groups, and plain writing makes the information even more useful. Plain language is grammatically correct language that includes complete sentence structure and accurate word usage. Writing in Plain Language. The definition of 'literacy' has changed over time. Further, everything you write in your official capacity needs to comply with the Plain Writing Act as directed by DoDI 5025.13. That means we apply plain language principles in all of our consumer materials. guidelines for web layout; Government Writing. Guidelines for writing paragraphs in a plain language style; B. Plain language is clear, concise, organized, and appropriate for the intended audience. CMS Tone of Voice Checklist: This checklist is a series of questions a writer should Questions? The Plain Writing Act of 2010 promotes "clear Government communication that the public can understand and use.". . A. Stick to your topic. Methods for improving your sentences; Usability 101 Primer 2-day Plain Talk training course 1 hour training for report and decision package writers 1 hour introduction to plain language Health Care Authority's Power . Let us know if you have. (154Kb PDF file - PDF help) Writing Guidelines used by FDIC personnel. It is a message, written with the reader in mind and with the right tone of voice, that is clear and concise. This section provides basic tips on writing clearly and concisely, but there are other plain writing resources listed in . Plain Language Tools. 12988, and E.O. We developed these guidelines to help you and your agency write clearly, so your users can: Find what they need Understand what they find Use what they find to meet their needs Contents Set the leading (space between lines) to be 2 points larger than the type size. You can help us to meet our plain language goals by letting us know when we fall short. State agencies are encouraged to use the resources posted below to promote use of plain language to meet the standards of Oregon's plain language law, ORS 183.750. Plain Writing Act of 2010 (PDF, 125 KB) In addition to the Federal Plain Language website tools and resources available, USDA has developed its own materials to assist employees with Plain Language training and compliance, and guide you through the process of integrating plain writing into covered documents. The shift to plain English requires a new style of thinking and writing, whether you work at a company, a law firm, or the U.S. Securities and Exchange Commission. The Plain Writing Act requires AHRQ to use plain language when the agency develops materials for the public. The CFPB has adopted plain language as a core principle for all consumer-facing content. This commitment Keep your sentences short Most experts would agree that clear writing should have an average sentence length of 15 to 20 words. You know what you are trying to say - make sure the reader does, too.

The top three plain writing documents your agency published that had the largest . But in the last few years, many of these offenders have started to put things right, either rewriting their documents clearly or training their staff in the art of plain English, or both. The Plain Writing Act of 2010 (Act) is intended to make it easy for the public to understand government documents.

A plain English guide to political terms First edition (2006) Info.

Guides and tools. That's not true. Plain Writing for Products and Services Information Use the passive voice only in rare cases. Limit each paragraph to one idea and keep it short. The Definitive Plain Language Writing Guide. Use the following The Plain Writing Act and the final guidance issued by the Office of Management and Budget (OMB) requires all agencies to complete an annual compliance report. We have trained our employees on plain language .

to accept an official style of writing that is inefficient and often unfriendly. Provides information about any federal government . The law requires that federal agencies use clear government communication that the public can understand and use. Most recently, President Obama signed the Plain Writing Act of 2010, requiring agencies to write in plain language. Writing that is clear and to the point helps improve communication and takes less time to read and . The U.S. Department of Labor is committed to complying with the law. The Plain Writing Act of 2010 [PDF, 153KB] requires federal agencies to write "clear Government communication that the public can understand and use." We at the U.S. Department of Education are committed to writing documents in plain language using the Federal Plain Language Guidelines.. Traditionally, literacy was the ability to read and write a little bit. Plain Writing at Work. 7 Plain Writing Basics: These tips help keep writing direct and focused on the user.

The act states that "Government documents issued to the public must be written clearly." While the act is quite short, the final guidance issued on April 13, 2011, by the Office of Management and Budget (OMB) goes into more detail. I discuss publishing scenarios and challenges facing such . This helps all users and is essential for some.

14 plain English tips informing you on how to make your document or webpage easier to read. Plain English writing style Write for the reader, not for yourself. The standards fall into five, broad skill areas taught within USAICoE Courses: Purpose, Analysis, Voice, Concision, and Accuracy. The U.S. General Services Administration is committed to writing all of our new and substantially revised documents and public web content in plain language. NARA Parking Pamphlet; Franklin D. Roosevelt Library and Museum Excerpts; 2013 Annual Report of the Advisory Committee on the Records of Congress; Herbert Hoover - Iowa Heritage Plain language (also called plain writing or plain English) is communication your audience can understand the first time they read or hear it. With the Plain Writing Guidelines . Plain Writing for Products and Services Information At the Centers for Medicare & Medicaid Services (CMS), we've done a lot, like training our staff, to make sure we use plain language in any document that: Is necessary for obtaining any federal government benefit or service or filing taxes. The Plain Language Action and Information Network (PLAIN) is a community of federal employees dedicated to the idea that citizens deserve clear communications . As an acquisition professional and leader, it is important that you write clearly and effectively. State your major point (s) first before going into details. We promote plain language, encourage improvements, and . Federal plain language guidelines and other useful links, including plain language training, resources, tips, . For example, 12 over 14. Requirements As Web content people, we should enforce plain . We'll use plain language in any document that: Is used to obtain any of our benefits or services, or for filing taxes; Provides information about any of our benefits or services; or. Write in active voice. Training Request in-person training for your federal agency, or use our videos and materials to create your own class. Write to the reader, using the pronoun "you" as much as possible. Plain Language. Plain language is personal Web Content Accessibility Guidelines success criteria: 3.1.5 Reading level - level AAA. 1. Fonts Select a serif font for the body text (like Times Roman). 1.2. The Plain Writing Act outlines how agencies can produce communications that are clear and free from the dreaded "government speak" that can be intimidating to those .

guide refers to the unclassified DoD Issuances Website. The Department of Defense is committed to writing new documents in plain language, using the Federal Plain Language Guidelines in accordance with the Office Management and Budget Memorandum M_11-15, "Final Guidance on Implementing the Plain Writing Act of 2010." Senior Agency Official. Don't use more than two or three typefaces. This does not mean making every sentence the same length. Don't mix fonts within the body. This tool provides the guidance for assessing your written communications against these common writing mistakes. Federal plain language guidelines These are the official guidelines for the Plain Writing Act of 2010. Info. The Act is designed "to improve the effectiveness and accountability of Federal agencies to the public by promoting clear Government communication that the public can understand and use." Tips for Using Plain Language The SEC, like other federal agencies, must write documents in plain writing, defined under the Act as writing that is "clear, concise, well-organized, and follows other best practices appropriate to the subject or field or audience." Avoid using double negatives. But there will be training, audits, reports, and citizen feedback on the clarity of our language. When government writers use plain language, the audience finds what it needs, understands what it finds, and uses what it finds to meet its needs. This handbook explains the writing skills required to fulfill and exceed the standards. We've identified a few best practices to help you write in plain style: Keep it brief Short sentences are less likely to confuse readers because they tend to be less complicated and ambiguous. We must question whether the documents we are used to writing highlight the important information investors need Avoid (or explain) unusual words, phrases, idioms and so on. Avoid (or explain) unusual words, phrases, idioms and so on.